Controlled SDS Library, Chemical Inventory, HazCom Training and EHS Reporting — Inside the QMS
Every manufacturer keeps Safety Data Sheets. Most keep them in a binder by the door, a shared drive, or a subscription service that knows nothing about the parts on your shelves, the training your people have taken or the audit you have next month. OSHA's Hazard Communication standard requires an SDS to be readily accessible for every hazardous chemical in the workplace, and EPCRA requires you to know how much of each one you hold. Doing that from a folder of PDFs is how chemicals go unreported and revisions go unnoticed.
Synesis QMS treats an SDS as what it is: a controlled document with structured hazard data. Each record carries the product name, CAS number, GHS signal word and pictograms, hazard statements, supplier, review date and the 30-year retention the standard implies. New and revised sheets go through the same review and approval workflow as a procedure or a drawing. Superseded revisions stay in history. And because the SDS lives in the same database as your parts, purchasing, training and quality events, it does the work a standalone SDS service cannot: it knows what you bought, where it is, who needs training on it and what happened the last time something spilled.
One source of truth per fact. Quantity on hand is derived from a movement ledger by location, never typed into a second screen. Link a part to its SDS and every purchase receipt, work-order issue and manual adjustment of that part mirrors into the chemical ledger automatically. Purchasing cannot submit a PO for a chemical without an active SDS — the gate is in the workflow, not in a memo.
Review · Approve · Supersede
Draft, in review, pending approval, active, superseded. Structured GHS data (signal word, pictograms, H-statements, CAS), supplier and internal sheets, review currency and long-term retention. Full-text search across the library.
Ledger-Derived, Never Re-Keyed
On-hand quantity per storage location comes from a movement ledger. Parts linked to their SDS mirror receipts, issues and adjustments into the chemical ledger once; purchased chemicals refuse a manual receipt.
Linked to the LMS
Approving an SDS creates a HazCom course and training requirements per department; assignments appear in each employee's My Training. A revised sheet re-issues completed training automatically.
EPCRA Reporting
Threshold quantities evaluated in pounds using specific gravity. Peak daily and average quantities with range codes produce the EPCRA Tier II rows — exported to Excel with the chemical inventory and waste reports.
Accumulation Clock
Each waste stream runs an accumulation clock against your configured limit. Manifest, hauler (a supplier flagged as an environmental vendor), ship and dispose — shipping posts the disposal movement to the ledger; manifested streams cannot be deleted.
For Responders and Bins
One screen listing every hazardous chemical on site by location with pictograms and first-aid sections for responders. Print a GHS-format label for any container directly from the SDS record.
Closed-Loop EHS
Report Incident from an SDS raises a Quality Event linked to the chemical. Investigation, CAPA and management review follow the same workflow as any other quality record.
Controlled Supersession
New Revision creates the successor SDS and a Change Control record; inventory, thresholds, waste streams and linked parts re-point to the new revision. A sheet cannot simply be flipped to superseded.
No SDS, No PO
Submitting a purchase order whose line contains a part with a missing or inactive SDS is refused. Chemicals arrive with their paperwork already approved.
Readily accessible sheets, current revisions, documented training per employee and department — all from one record instead of three systems.
Chemical inventory, waste manifests and incident records are the evidence environmental and safety auditors ask for, tied to the same audit and CAPA modules quality uses.
Because quantities come from the same movements purchasing and maintenance already post, the Tier II number is the number — no annual count, no spreadsheet.
One login, one audit trail, one user directory. SDS management is a module of Synesis QMS, not another vendor to manage.
See the SDS library, chemical inventory, HazCom training and Tier II export in a live demo.
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